Frequently Asked Questions
  • (Rule I, Section 4.5)
    A Business Name (BN) refers to any name used or signed by an individual or natural person in connection with his/her business on any written or printed receipts, including receipts for business taxes, or on ny written or printed contract not verified by a Notary Public, or on any written or printed evidence of business transaction, or any name used in connection with his/her business other than his/her true name, or keep conspicuously exhibited in plain view in or at the place where his/her business is concluded, if he/she is engaged in a business, any sign announcing a business name or style.
     
  • Yes, according to Section 1 of Act No. 3883 or the Business Name Law, it is unlawful for any person to use any name in connection with his/her business other than his/her true name without first registering the business name with the Department of Trade and Industry.  
     
  • A Business or a Mayor’s Permit is a legal license for an individual or a business to start operating a new business or to continue with an existing one, in a particular City or Municipality while a Business Name Registration is only applicable to sole proprietors and is NOT a license to engage in any kind of business.
     
  • Only those who meet any of the following requirements may apply for BN Registration:
    - Filipino citizen who is at least 18 years of age;

    -Non-Philippine national who has obtained a Certificate of Registration of Sole Proprietorship/Certificate of Authority to Engage in Business in the Philippines pursuant to RA 7042 (Foreign Investment Act) and who is at least 18 years of age;

    Where the laws of the home country of the authorized non-Philippine national provides for the legal age or contract age lower than 18 years, said authorized non-Philippine national shall submit proof thereof.
     
    (Rule II, Section 1)
    -Refugee or stateless person, at least 18 years of age, who has been issued a written recognition from the Refugee and Stateless Person Protection Unit of the Department of Justice (DOJ-RSPPU), and whose recognition is not subject to cancellation, revocation or cessation, in accordance with applicable government rules and regulations.
     
  • Yes, BN applications can be filed by a representative.
    He/She must bring his/her valid ID and an authorization letter from the BN applicant/owner together with all the applicable requirements.
     
  • (Rule II, Section 2)
    For walk-in/over-the-counter applications:
    -Presentation of one (1) valid government-issued ID of the BN applicant (Annex A);

    -Submission of one (1) duly accomplished DTI-prescribed application form (Annex B – downloadable at https://bnrs.dti.gov.ph/web/guest/downloads) signed by the applicant of the BN registration; and
     
    -Submission of Authorization Letter upon filing of the application if filed by a representative and presentation of the authorized representative’s valid ID.
     
    For non-Philippine nationals:
    -Submission of one (1) duly accomplished DTI-prescribed application form (Annex B) signed by the applicant of the BN registration; and
     
    -Submission of a clear certified copy of the Alien Certificate of Registration and the Certificate of Registration for Sole Proprietorship/Certificate of Authority to Engage in Business in the Philippines issued by the concerned DTI Office per RA 7042 (Foreign Investment Act) as amended by RA 8179, RA 8762 (Retail Trade Liberalization Law) or such other applicable laws, as the case may be.
     
    For refugee/stateless person:
    -Submission of one (1) duly accomplished DTI-prescribed application form (Annex B) signed by the applicant of the BN registration; and
     
    -Submission of a clear certified copy of the Certificate of Recognition issued by the DOJ-RSPPU showing that the applicant is recognized as a refugee/stateless person or presentation of the original Certificate of Recognition and submission of a duplicate copy thereof.

    For online applications:
    A signed application form is no longer required since the accomplished online application is equivalent to the duly-accomplished physical application form. The online application for BN registration is subject to the Terms and Conditions and by clicking the “I Agree” button, the applicant is deemed to have read and understood them and accepted to be bound by them including the Mandatory Undertakings as posted on the web-enabled BN registration system.
    Applicable registration fees for BN applications lodged online must be paid within 5 calendar days from the date of the online application. Otherwise, the said BN application will be deemed abandoned.
     
    Online applications filed by non-Philippine nationals, refugees and stateless persons shall be acted upon submission of the applicable supporting documentary requirements at any DTI Office and payment of applicable fees (Annex E)
     
  • (Rule IV, Section 1)

    1. A BN should be comprised of the Dominant portion and the Descriptor.

    Dominant portion – word, group of words or a combination of letters and numerals.

    Descriptor – word or group of words describing the nature of business based on the Philippine Standard Industrial Classification (PSIC) as listed on Annex C of DAO No. 18-07

         Examples:     A101 Drugstore
                              Tomas Rice Farm
                              Chedeng Shoes Manufacturing
                              Mr. Laba-Luvah Laundry Services


    (Rule IV, Section 3)

    2. BNs that are NOT registrable are:
    a. Those that connote activities or norms that are unlawful, immoral, scandalous or contrary to propriety (e.g. Boobs Massage and Spa);
    b. Those names, words, terms or expressions used to designate or distinguish or suggestive of quality, of any class of goods, articles, merchandise, products or services (e.g. Best Auto Repair Shop, Julie’s Delicious Food Stall)
    c. Those that are registered as trade names, trademarks, or business names by any government agency authorized to register names or trademarks (i.e. IPO registered trademarks, SEC registered company names, and CDA registered cooperative);
    d. Those that are inimical to the security of the State (e.g. ISIS);    
    e.Those that are composed purely of generic word or words (e.g. The Pharmacy, Shoe Factory);
    f.Those that by law or regulation are restricted or cannot be appropriated (e.g. Red Cross, Red Crescent, Boracay);
    g.Those that are officially used by the government in its non-proprietary functions (e.g. PNP Security Agency);
    h.Those names or abbreviations of any nation, intergovernmental or international organization unless authorized by competent authority of that nation, inter-government or international organization (e.g. UNESCO Enterprises, ISO Quality Management Consulting Services)

    i.Those ordered or declared by administrative agencies/bodies or regular court not to be registered;
    j.Those names of other persons (a BN carrying a person’s full name that is different from the BN owner’s/applicant’s name);
    k.Those names which are deceptive, misleading or which misrepresent the nature of business (e.g. Juday’s Media Production where the nature of business is online selling of goods).
     

  • No. Only a partnership or corporation registered with the Securities and Exchange Commission (SEC) can use the words “company”, “corporation” or “incorporated” as part of their business name, while the word “cooperative” can only be used by cooperatives registered with the Cooperative Development Authority (CDA).

  • A proposed BN will be validated against the database of registered BNs in the territory as follows:
    Barangay – If the applicant indicates his/her BN as applicable only within a particular Barangay, the same BN shall be approved provided it is not similar or confusingly similar with BNs registered within the same Barangay, within the City/Municipality and Region covering that Barangay and BNs that are National in scope;
    City/Municipality – If the applicant indicates his/her BN as applicable only within a particular City/Municipality, the same BN shall be approved provided it is not similar or confusingly similar with BNs registered within the same City/Municipality and its Barangays, within the same Region covering that City/Municipality and BNs that are National in scope;
    Regional – If the applicant indicates his/her BN as applicable only within a particular Region, the same BN shall be approved provided it is not similar or confusingly similar with BNs registered within the same Region and all Cities/Municipalities and Barangays under it and BNs that are National in scope;
    National – If the applicant indicates his/her BN as applicable in National, the same BN shall be approved provided it is not similar or confusingly similar with all registered BNs.

     
  •  (Rule V, Section 2)

    Yes, the territorial scope of a registered BN may be changed subject to the specific provisions on registrability and shall have the effect of new application for BN registration, which includes issuance of a new Certificate of BN Registration and new validity period replacing the previous BN registration.

     
  • (Rule V, Section 2)
    The following are the requirements in changing a registered BN’s territorial scope:
    1. Submission of Other BN-Related Application Form prescribed in Annex D signed by the registered BN owner,
    2. Presentation of one (1) valid ID of the registered BN owner as listed in Annex A,
    3. Submission of authorization letter if filed by a respresentative and presentation of authorized representative’s valid ID, and
    4. Payment of fee prescribed in Annex E.
     
  • (Rule VII, Section 3)


    The BN registration is valid for five (5) years from the date of registration.

  • No. Transfer of ownership of a BN registration is not allowed. 
  • (Rule VII, Section 1)

    Applications for renewal of BN registration may be filed one hundred eighty (180) calendar days (Early Filing) prior to the expiration date or within ninety (90) calendar days (Regular Filing) immediately following the expiration of the registration. After such period, a BN registration may still be renewed within the next ninety (90) calendar days (Late Filing or Grace Period) subject to payment of a surcharge of fifty percent (50%) of the registration fee.

    All BN registrations not renewed within the grace period shall be immediately cancelled and shall be made available for application.
     
  • (Rule VIII, Section 6)

    Yes, changes or amendments of information related to BN registration is allowed provided that the following requirements are presented/submitted at any DTI office:
    1.Change or amendment of the BN owner’s name by virtue of marriage or judicial decree:
    a.Submission of Other BN-Related Application Form prescribed in Annex D signed by the registered BN owner;
    b.Presentation of one (1) valid ID of the registered BN owner as listed in Annex A;
    c.Submission of a clear certified copy of the marriage certificate or appropriate judicial decree or presentation of the original marriage certificate and submission of a duplicate copy thereof;
    d.Submission of authorization letter upon filing of the application if filed by a representative and presentation of the authorized representative’s valid ID as listed in Annex A; and
    e.Payment of fee prescribed in Annex E.
    Once change is effected a corresponding Certificate of BN Registration shall be issued with the new name of the BN owner.
     

    (Rule VIII, Section 6)


    2.Change or amendment of residence and/or business address and other business information:
     
    a.Submission of Other BN-Related Application Form prescribed in Annex D signed by the registered BN owner;
    b.Presentation of one (1) valid ID of the registered BN owner as listed in Annex A;
    c.Submission of Authorization Letter upon filing of the application if filed by a representative and presentation of the authorized representative’s valid ID as listed in Annex A; and
    d.Payment of fee prescribed in Annex E.
     
    Provided, the new business address remains within the registered territorial scope. Otherwise, the rules on change of territorial scope under Section 2, Rule V in relation to Section 1, Rule IX hereof shall apply.
     
    Once change is effected a corresponding Certification signed by an authorized signatory shall be issued as an addendum to the original Certificate of BN Registration.

    Other documents required by subsequent laws and regulations, if any, shall likewise be submitted

  • Yes, the following information may be updated upon renewal of the BN registration:
    -Territorial Scope
    -Business Address
    -Civil Status
    -Middle and Last Name (maiden name to married name)
    -Email Address
    -Contact Number
    -Residence Address
     
  • (Rule IX, Section 1)


    Yes, a registered BN may be cancelled by voluntarily applying for cancellation of BN registration at any DTI office under any of the following conditions:
    1. Ceases to carry on with the business under the BN prior to its expiry date;
    2. Sale or transfer of the business to any other person;
    3. Upon BN owner’s conclusive determination that a prior owner and lawful user of an identical or confusingly similar BN exists;
    4. Transfer of business to another geographical location beyond or outside the registered BN’s territorial scope.

  •  

    (Rule IX, Section 1.2)

    Yes, DTI may cause the mandatory cancellation of the BN registration in any of the following instances:
    1. For violations enumerated in Rule X, Section 1 (Grounds for Revocation) of the DAO 18-07 after due notice and hearing;
    2. Upon order by an administrative body, court or tribunal, which has become final and executory;
    3. Upon receipt of notice of cancellation of the BN owner’s business permit or license issued by any government regulatory agency for the conduct of business;
    4. Cancellation, revocation or cessation of recognized refugee or stateless person status in accordance with the DOJ Department Circular No. 58 dated 1 October 2012 including all future amendments, modifications, or revisions thereof.

    (Rule IX, Section 1.3)

    1. Also, the DTI shall automatically cancel a registered BN under any of the following instances:
    Failure to renew the BN registration within the grace period provided under Rule VII of DAO 18-07;
    2. Death of the owner – upon receipt of information about the death of the registered BN owner from an informant (BN owner’s relative). Informant shall submit Other BN-Related Application Form (Annex D) signed by the informant together with a clear certified copy of the death certificate of the registered BN owner and a copy of the informant’s valid ID as listed in Annex A.
     
  •  

    (Rule XII, Section 2)

    The registered BN owner may request for a Certified True Copy of his/her Certificate of BN Registration at any DTI Office with the following requirements:
    1.Submission of Other BN-Related Application Form (Annex D);
    2.Presentation of a valid ID as indicated in Annex A; and
    3.Payment of fee prescribed in Annex E.
     
  •  

    (Rule XI, Section 1)

    The public’s right of access to information is recognized, subject to the limitations provided by applicable laws, rules and regulations, and payment of applicable fees. Such information deemed available to the public shall, upon request, may be disclosed in the form of a Certification.
     
  •  

    (Rule XI, Sections 2 & 3)

    The following information may be granted even without notice to the owner:
    1. Approved Business Name;
    2. Territorial Scope;
    3. Name of the BN Owner;
    4. Validity period;
    5 .BN Number
    Request for other personal/classified/confidential information not enumerated above may be granted provided that, the same is in writing and with the written consent of the owner or when subpoenaed by the court.
     
  •  

    (Rule XII, Section 1)

    The following are the requirements for requests for Certification related to the Certificate of BN Registration at any DTI Office:
    1. Submission of Other BN-Related Application Form (Annex D);
    2. Presentation of a valid ID as indicated in Annex A; and
    3. Payment of fee prescribed in Annex E.
    Registered BNs may also be verified through the search facility of the web-enabled BN Registration System - https://bnrs.dti.gov.ph/web/guest/search